Free Capability Statement Generator

The capability statement generator turns your firm’s details into a formatted, one-page capability statement you can export as a PDF. Fill in a short form, pick which past-performance projects to include, and the tool handles the layout - no design work required. It is free (0 EUR) to use; create a free account to save your data and regenerate statements straight from your projects.

If you want to understand the document first, read the guide to what a capability statement is and how to write one. If you would rather edit a file by hand, download the free capability statement template. This page is for building one from a form.

Is there a free capability statement generator?

Yes - this is a genuinely free capability statement generator, not a trial that expires or a demo you have to request. Building and exporting your one-page PDF costs 0 EUR, and a free account saves your data so you can regenerate the statement whenever a project or code changes. It anchors SUNAGO’s free capability statement software suite.

What the generator does

A capability statement is a one-page screening document that buyers and prime contractors read in 30 to 60 seconds to decide whether your firm is worth a call. The genre is unforgiving on two points: it must fit one page, and it must carry specific facts - competencies, past performance with values and dates, differentiators, registration codes, and contact details - in a fixed order. Getting that right by hand in Word, then keeping it right as projects and certifications change, is the part that fails.

The generator removes the formatting and versioning work:

• You enter the facts into labeled fields, so nothing structural gets forgotten.
• It produces the layout - a clean, one-page design that fits within the page limit evaluators expect.
• It pulls past performance from your saved projects, so the section that ages fastest is regenerated from current data instead of retyped.
• It exports a print-ready PDF that survives email and portal uploads without reflowing.

What you fill in

The form mirrors the standard five-section capability statement format:

1. Company header - legal name, logo, tagline.
2. Core competencies - four to six outcome-focused bullets naming the services you deliver.
3. Past performance - three to five projects selected from your project reference database: client, scope, contract value, period, and outcome.
4. Differentiators - two to four evidence-backed reasons to choose your firm.
5. Company data - size, year founded, certifications, and the optional US federal codes (UEI, CAGE, NAICS) pulled from your SAM.gov registration.
6. Contact block - a named business-development contact with direct phone and email.

Leave the federal code fields empty and the generator produces a commercial version; fill them in and it includes the code block that US contracting officers look for. The US Small Business Administration treats the capability statement as a core marketing document for federal work, which is why those fields exist.

Why generate instead of edit a template

A static template is fine for a one-time document. The problem starts on the second version. Six months later the flagship project is missing, a certification has lapsed, and three inconsistent copies live on three laptops - and the best one surfaces after the deadline.

The root cause is that most firms store the document rather than the data. Projects, values, certifications, and codes each change on their own schedule, and a Word file cannot follow them. A generator backed by a database inverts that: you maintain the facts, and the document is a fresh export. Update a project once, and the capability statement, project reference sheet, and portfolio that cite it are all current the next time you export.

Free - and what “free” includes

Building and exporting a capability statement is free (0 EUR), with no card required. A free account saves your firm and project data so you can regenerate updated statements and reuse the same projects across other documents - and it is what turns the generator from a one-off form into a living document that stays current. There is no expiring trial.

Unlike the enterprise tools in this space, which are demo-gated and priced on request, the generator is the standalone product. It is one of three tools in the free reference-software suite, which share a single project and people database. It is also part of SUNAGO Matrix, the project ERP for consulting and engineering firms; the ERP is the optional paid upgrade for teams that also want timesheets, resourcing, and finance in the same system, but the generator stays free on its own.

Use cases

Responding to a sources-sought notice on short notice. A firm that keeps its projects in the database selects the relevant three and exports a targeted statement the same day, instead of rebuilding one under deadline pressure.

Maintaining audience-specific versions. The Navy prime, the state DOT, and a commercial developer care about different competencies and codes. The generator produces targeted versions from one master dataset rather than one compromise document.

Keeping the statement current between bids. When a project closes out or a certification renews, the firm updates the record once; the next export reflects it automatically.

Build your capability statement

Start free: create a free account, enter your firm’s details and three real projects, then export the PDF. To reuse those projects across reference sheets and portfolios, build them once in the project reference manager. For worked examples of finished statements across industries, see the capability statement examples guide, and for the strategy behind each section, the capability statement pillar guide.