What Is a Project Fact Sheet?
A project fact sheet is a one-page document that presents a project’s essential facts - client, scope, value, timeline, and outcome - in a scannable, public-facing format. Firms use project fact sheets in proposals, on websites, and in stakeholder briefings to communicate what a project was and what it achieved at a glance.
Unlike an internal record, a fact sheet is designed to be read by outsiders. It distills the verified details of a project into a clean summary a client, partner, or journalist can absorb in under a minute.
What does a project fact sheet include?
A fact sheet leads with the facts that matter to an external reader and presents them visually:
- Project title and a one-line description
- Client and location, and your firm’s role
- Value and timeline: contract value (or range) and the delivery period
- Scope highlights: three or four bullet points on what was delivered
- Headline outcomes: the measurable results worth showcasing - savings, capacity, awards, sustainability figures
- A supporting image: a photo, render, or map that anchors the page
- Contact line: how to reach your firm to discuss similar work
Keep the tone factual and the layout uncluttered. A fact sheet earns attention by being fast to scan, not by being comprehensive.
When do you use a project fact sheet?
Fact sheets do outward-facing work that reference and data sheets do not:
- Proposals and pitches. A relevant fact sheet attached to a bid gives evaluators a quick, credible snapshot of comparable experience - a lighter companion to a formal project reference sheet.
- Marketing and websites. Fact sheets populate a firm’s project pages and are easy to hand to prospects, partners, and press.
- Stakeholder communication. On public projects, a fact sheet briefs community members, funders, and officials without exposing technical or commercial detail.
Example: a completed project fact sheet
A compact layout from a fictional architecture firm:
Riverside Community Library - Portland, OR A 3,200 m² civic library delivering a net-zero-energy public space. Client: City of Portland · Role: Lead architect · Value: USD 14M · Completed: 2025 Delivered: Full architectural design, LEED Platinum certification, and public consultation across three phases. Outcomes: Net-zero operational energy · 40% more visitors in year one · 2025 regional design award. Learn more: Atelier North · projects@atelier-north.example.com
Fact sheet vs. reference sheet vs. data sheet
The three documents draw on the same project but serve different readers. A project data sheet is the internal master record; a project reference sheet is the verifiable procurement version with a client referee; the fact sheet is the polished public summary you are happy to publish. A project summary is the short narrative that often sits at the top of a fact sheet.
Where to get a template
Build a fact sheet from the free project one-pager template (Word, Google Docs, PDF), which pairs a headline image with scannable facts. Or generate fact sheets, reference sheets, and portfolios from one record with the free SUNAGO project reference manager - enter each project once and keep every document in sync. Build these from your projects automatically - create a free SUNAGO account.
Frequently asked questions
What is the difference between a project fact sheet and a case study?
A project fact sheet is a one-page, scannable summary of the essential facts - client, scope, value, outcome. A case study is a longer narrative that explains the challenge, approach, and results in depth. The fact sheet is for quick reference; the case study is for persuasion.
What should a project fact sheet not include?
Leave out confidential contract terms, unapproved client names, and internal notes such as lessons learned or profit figures. A fact sheet is a public-facing document, so publish only what the client has agreed you may share.
How is a project fact sheet different from a reference sheet?
A fact sheet is written to inform a broad audience and rarely names a contact. A project reference sheet is written to be verified in a tender and always includes a contactable client referee.